#SeachangeK12: Four Tools for Putting the “Inform” Back in Student Information

Posted by Matt Berringer on June 19, 2015

Student Information

For today’s schools, the quantity of data is not the issue. Schools collect a seemingly unending volume of information to support student achievement. That data, though, can’t positively affect the success of our students when it’s trapped in repository. And when the process of extracting it is limited to state reporting, it does little to impact what occurs every day in the classroom.

To put the “inform” back in student information, K-12 administrative systems must create a new paradigm for student information by relieving our educators and administrators of the burden of digging through the sea of data for insights. These systems can do this by offering:

  1. Automatic Notifications. By actively mining the database, a notification system can automatically alert end users to an event that requires their attention. Has a new student enrolled at a school? Exceeded a particular number of absences? Had a change in their at-risk status? By defining those alerts that would be valuable to school district personnel and then allowing educators and administrators to choose those notifications that would be meaningful to their work, administrative systems can put the data to work and eliminate an administrative nightmare that plagues K-12 education. Such a system would create the foundation of an automated workflow that would positively impact a district’s efficiency. And marrying that system to mobile apps can create a robust notification system that reaches educators and administrators anytime, anywhere.
  2. Customizable Homepage. By allowing end users to create their own portal, administrative systems can allow educators and administrators to see exactly what they want to see and how they want to see it in real time every time they access the solution.
  3. Smarting up the Search. By creating powerful search functionality within the software, administrative systems put ad hoc reporting capabilities at the fingertips of each and every end user. Imagine the efficiencies that will be created by smartening up a solution’s search. What if, in addition to remembering your last search, the system allows you to save all the searches that you routinely perform? What if you could share searches with other educators and administrators? Or if you could subscribe to a search that a colleague has developed? Now that would be powerful search functionality that could make a difference for educators looking for insights to support student achievement.
  4. Individual Student Summaries. Administrative systems should be able to offer at-a-glance insights about individual students by allowing users to create a personalized portrait that prioritizes the data that’s relevant to their work every time they access a student’s records.

A system that combines these four tools creates a data environment that redefines at-a-glance information and helps drive quality decision making that positively affects student achievement. It also produces efficiencies that create time in the day of educators and administrators, allowing them to focus less on administrative tasks and more on their students.

A sea change is coming in student information management. Are you ready to ride the wave? Learn more at THIS LINK.

Topics: #SeachangeK12